A clear invoice gets you paid faster and looks professional. Here's exactly what to include in Hong Kong — and one thing you don't need to worry about.
🧾 What every HK invoice should have
- Your business name, address, phone, email (and BR number if you have one)
- The word "Invoice" and a unique invoice number
- Issue date and due date (or payment terms, e.g. "Net 30")
- Your client's name and details
- A line for each item: description, quantity, unit price, amount
- Subtotal and total in HK$
- Payment details — bank account and/or FPS
🇭🇰 Do you charge tax? No.
Hong Kong has no VAT, GST or sales tax. So — unlike almost everywhere else — you do not add a tax line to a normal invoice. Simpler for you, less confusing for your client.
💡 Tip: "Quotation" vs "Invoice" — a quotation is a proposed price before the work (with a "valid until" date); an invoice is the request for payment after. Same layout, different label.
💸 Add FPS to get paid faster
Most Hong Kong SMEs now pay by FPS. Put your FPS ID (or phone/email) and a scannable FPS QR code right on the invoice, and clients can pay in seconds from their banking app — no bank-transfer friction, faster cash flow.
Making invoices one by one?
If you rebuild each invoice by hand from an order or a spreadsheet, that's time lost on every sale. One HK trading client went from about an hour per batch to seconds. See what else is worth automating first.